A teacher is out. Here is who can take each lesson.
Mark a teacher out and Schedula lists every lesson they were due to teach that day, with the colleagues who can take each one. You decide, it records the decision, and the week you planned stays as it was.
- 08:00Math9BNeeds you
Yossi K. is free this hour.lessons today: 2
- 09:40MathLevel group(3 classes together)Needs you
Rona M. is free this hour.lessons today: 1
- 12:25Math9CNeeds you
Nobody who can teach this class is free this hour.
Checked: teaches this subject, assigned to this grade, not blocked on this day or in these periods, not already teaching in these periods, not absent on this date
Not checked: max teaching days per week, weekly hour budget, room suitability
Try it: decide each lesson the way you would before the first bell.
What the board does
Every lesson they had, in one list.
Mark a teacher out for the day and the board lists each lesson they were due to teach, hour by hour. A level-group hour counts once: one substitute covers the absent teacher’s group, even when it draws from several classes.
Only people who can actually take it.
For each hour, Schedula offers colleagues who teach the subject, are assigned to that year group, are not blocked then, are not already teaching and are not out themselves. It also says what it did not check, such as weekly hours, so you know where your own judgement comes in.
The same person does not get every hour.
Colleagues are offered lightest-loaded first, so the one with the emptiest day is asked before the one who already has six lessons. Cover runs on goodwill, and asking the same person every time is how a school loses it.
Leaving a lesson uncovered is a decision too.
Give the lesson to someone, pick someone else, or leave it uncovered on purpose. Each choice is saved with who made it, and you can change it later. If two of you work the same morning and one gives a free teacher an hour first, the other’s board says so instead of booking them twice.
The week you planned stays as it was.
A cover belongs to one date. Nothing in the weekly timetable is edited, so tomorrow runs exactly as planned, and an absence marked by mistake can be undone together with its covers.
The rest of the day on the same screen.
How many lessons run today, which classes and teachers are in, who is away, which lesson is running now and who is free this hour. Pick another date to plan for a course next week.
What it does not do yet
- An absence covers a whole day. There is no way yet to mark someone out for the first two hours only.
- It does not message the substitute. Telling them is still yours to do.
- It records who covered which lesson and when, but it does not total cover hours for pay or produce reports for the Ministry.
Questions schools ask
Does Schedula handle teacher absences and cover?
Yes. Mark a teacher out and the board lists every lesson they had that day and who can take each one. It runs on the timetable Schedula built, so there is nothing to copy across.
Who does it suggest for a lesson?
Colleagues who teach that subject, are assigned to that year group, are not blocked at that hour, are not already teaching and are not out that day, lightest-loaded first.
Does marking someone out change the timetable?
No. A cover applies to that date only, and the weekly timetable stays exactly as you planned it.
What about level groups and majors?
A level-group hour counts once. One substitute covers the absent teacher’s group, even when it draws from several classes.
Can two of us manage cover on the same morning?
Yes. If one of you gives a free teacher an hour, the other’s board says that teacher is no longer free instead of booking them twice.
Does it count cover hours for pay?
Not today. It records who covered which lesson and when, but it does not produce pay or Ministry reports.
Stop spending your summer on this.
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